Job Title: Administrative Assistant
Organization: Bowling Green Community Foundation (BGCF)
Employment Type: Part-Time (10-25 hrs; negotiable)
Compensation: $21 per hour

 Overview:
The Administrative Assistant provides critical operational and administrative support to the Board of Trustees and its committees, ensuring the smooth functioning of the Bowling Green Community Foundation. This role involves a mix of routine and dynamic responsibilities, ranging from daily tasks to planning and supporting major annual events. The Administrative Assistant will report to the Board of Trustees, with additional direction from committee chairs as needed.

 Key Responsibilities:

Responsibilities are not listed in any defined order or priority but are requirements of the position. The list is intended to cover key responsibilities, but other duties may arise, as assigned. 

Board Support and Coordination

• Attend all Executive and regular Board meetings to assist with coordination, present updates, and answer questions.

• Prepare and distribute agendas, minutes, and reports for Executive and Regular Board meetings.

• Maintain detailed organizational records, documents, and archives.

• Support the orientation of new board members and recognize outgoing members.

• Collaborate with committee chairs to implement strategies and timelines.

Administrative Duties

• Manage day-to-day communications, including checking and responding to emails and voicemails.

• Retrieve mail weekly from Bowling Green post office box and ensure delivery of important items to the appropriate trustees.

• Maintain confidentiality in all interactions and document management.

• Prepare and disseminate correspondence as directed by the Board or committee chairs.

Event and Program Support

• Assist with planning and execution of annual events such as the Golf Outing and Grant Reception.

• Update and manage the annual grant application process, including reviewing submissions and preparing summaries.

• Maintain donor records and assist with annual fundraising campaigns, including creating and sending correspondence.

Marketing and Communication

• Update website content and manage social media platforms to ensure timely and relevant information.

• Assist with the creation and distribution of newsletters and other materials.

Qualifications:

• A minimum of 2 years of administrative support or related experience.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite. Basic website management and creative arts software is a plus.

• Exceptional organizational and multitasking skills.

• Strong written and verbal communication abilities, with a professional demeanor.

• Ability to work independently and collaboratively with a team.

• Experience in event coordination and document management is preferred.

Work Conditions:
This position offers flexibility in work hours, allowing for most responsibilities to be performed remotely. Occasional in-person meetings and event attendance are required.

Application Process:
To apply, please email a resume and short statement of interest to bgcf@bgohcf.org by the deadline of Friday, January 31st  

Questions? Contact us at bgcf@bgohcf.org